Q. How do I book to visit a library / Why is there a limit on how many study sessions I can book?


To support safe distancing and create a Covid-secure environment for all students and staff, we have needed to reduce our study space capacity and limit the access to the libraries to borrow items. You must book a timeslot whenever you need to visit a library whether that be a short visit to collect reserved books or a longer period to study. Please see What are the library opening hours? for full information about when each service is offered at each library. There is currently no provision of study space at the Maughan, Wills and Institute of Psychiatry, Psychology & Neuroscience Libraries. 

Booking guidance

To help support access for as many people as possible under the current guidelines you will be able to book a maximum of six study sessions a week (for the duration of the current national lockdown). Each study session is up to three hours.

  • You may book two sessions on one day, but you MUST leave the library and take all your possessions with you in-between bookings to support our safe distancing and track and trace measures

  • You MUST confirm your booking via the email we subsequently send to you otherwise your booking will be automatically cancelled, and you will not be able to access the library.

  • You may place a booking at any time during the day, provided timeslots are available, however you will not be granted access to the library until you have confirmed your booking via the email we send you.

  • To comply with the wider university Health & Safety policies and Risk Assessments, food or drink is NOT allowed in any of the libraries.

  • Unless exempt you will be expected to wear a face covering in ALL areas of the library, including study rooms. Please see Keeping King’s Safe Together for more information.

  • NHS staff who have not yet joined the Library will need to join and have a Library ID Card made before they can access booked spaces. If you already have a Library ID card, you may need to visit King’s College London Security to have it reactivated. For NHS staff who are new to King’s Libraries you should complete our online joining process. Please see more information and the registration form link on our NHS Library Guide.

  • If you no longer require your study space session, please cancel your booking to allow the space to be free for other people to use.

  • Please read the Terms & Conditions carefully before booking.

    Book a Study Space or Reserve & Collect slot in the libraries

Why is there a limit on how many study sessions I can book?

Our policy to providing bookable study space is based on the King’s approach to keeping people safe on campus. We have had to significantly reduce capacity across all libraries as our study spaces need to follow social distancing requirements, avoid multiple people using the same desk throughout the day and support track and trace measures.

To enable all our users to have access to this reduced pool of spaces across all sites we have had to limit how many sessions people are able to book. Our social distancing measures may give the appearance that the libraries are sparsely populated even when all available seats are taken. It may also be that people have either not yet arrived or have already completed their study during the session.

We understand this may be frustrating if it appears that there is still space available at some libraries if you have reached your booking limit, but we need to remain consistent across all sites and provide maximum availability for as many people as possible when they need it.

We regularly review our bookings policy based on the usage of all our libraries and will adjust the number of sessions people can book based on a number of factors, including demand and capacity across all sites. If you want to keep up to date with Library Service developments, please check our Coronavirus Updates, LibAnswers FAQs and Social Media regularly.

  • Last Updated Mar 01, 2021
  • Views 150
  • Answered By Pete Garner

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