Q. How do the changes to the Library Management System affect me?
What is changing?
We are updating our Library Management System (LMS) software, this will help us to streamline our workflows and provide better integration with external IT systems. For library users the main visible benefit will be that items will be available on Library Search and the shelves much quicker after being purchased.
When will changes occur?
We will have the switchover to the new LMS on Tuesday 7 September 2021. The only visible difference for library users will be in October when new “Get it here” buttons replace the current SFX buttons linking to eresources.
How will this affect access to library services?
Whilst we prepare to move to the new system the library data will be in snapshot mode, this will result in the following service changes between 20 August and 10 September:
Between Friday 20 August to Tuesday 7 September 2021:
Interlending and Document Delivery
It will not be possible to submit new Interlending and Document Delivery requests; however, any requests received before 08.00 on Friday 20 August will be processed as normal. New requests for articles and chapters will be accepted from 7 September.
- For academic staff, there should be minimal disruption to accessing and editing of reading lists. Library Staff will be able to continue to review reading lists during this time and will update any item links as soon as possible after 7 September.
Between Friday 3 to Tuesday 7 September 2021:
- You can access your library account, however items borrowed or returned from 3 September will not show on accounts until after 7 September.
- Your loan history will not be retained, if you would like to keep this data, please follow these instructions before the 3 September.
- You can still borrow and return items using the self-service kiosks.
- There will be no live availability shown for books on Library Search, so it may be possible that a book you find on Library Search may not be available on the shelves.
- You will not be able to make any book reservations.
- The laptop loan machines will be unavailable.
- If you would like to borrow or return a laptop during this period please see a member of library staff during our opening hours and they can assist you.
NHS resource access
- NHS access to eresources will be unaffected and searches can still be made using the library catalogue as described on the NHS Library Guide. Issues around Library accounts and borrowing/returning/reserving books will still apply as stated above.
Between Tuesday 7 – Friday 10 September 2021:
During this period the new system will be indexing and restoring content to Library Search, this may mean however that some Library Search content may not show in search results until 10 September:
Available from 7 September:
- Library Resources: the print and ebooks, audiovisual material and journals held by the libraries and Foyle Special Collections Library.
Being indexed and restored between 7-10 September:
- Articles & more: articles in the ejournals we subscribe to, plus open access resources.
- King’s Research: King’s research portal and research datasets.
- Archives: books held by King’s Archives.
- King’s Sound Archive: a large collection of audio records. See here for more info.
- Ebsco: results from Ebsco databases (including CINAHL). You must be logged in to see these results.
(Note there is no export feature for your loan history and data must be copied and pasted)
- Go to the 'Legacy Library Catalogue' and log in with your King’s username and password.
- Select ‘My account’ from the top menu
- Click on ‘List of previously borrowed items’
- Highlight all the data in the table and copy and paste data into a Word doc or Excel sheet.